Enhanced Data Capture
Instead of transportation providers submitting the invoice of your shipment to your billing department, based on their location, they will now send the invoices to one of nVision Global’s processing centers located around the world. And as part of the implementation and ongoing support, nVision Global will partner with all of your transportation providers to seamlessly integrate their invoice submission into our environment.
Because we work with nearly 20,000 global transportation providers, we are experts at receiving invoices in many different formats and languages. All paper invoices are scanned and every invoice image is made available to you during the processing of the freight bill and in all of our Business Intelligence and Reporting platforms. In addition to capturing your data, we also have built in processes that both normalize and cleanse your data to ensure you are able to utilize our Business Intelligence solutions to their maximum potential.
We process invoices submitted to us in the following formats:
Physical paper sent via courier/mail
We can download the invoices from your provider’s website
EDI (Electronic Data Interchange)
Validation & Business Rules
Every invoice that enters the nVision Global freight audit and payment software environment runs through a series of standard validations and custom business rules that are defined by each customer. During this phase, we ensure each invoice has not already been paid (duplicate invoice protection), all required data elements are present and a number of other validations to protect our customers and to ensure smooth processing. At the same time, we run each invoice through customer business rules, which allow customers to take action on an invoice based on the data from that invoice. For example, a customer could choose to review every small package invoice that is more than $500 or they may want to review any invoice from country A to country B that is more than $1,000 that has a certain product on the invoice. We enable our customers to easily integrate and automate their business logic and requirements into our freight bill audit process.
Audit & Rating Technologies
All invoices that are processed through the nVision Global freight audit and pay solution pass through our 3 separate freight audit & rating engines. These freight audit engines enable nVision Global to store your negotiated pricing in our database, rate each invoice against your negotiated pricing and to perform a comprehensive audit of each invoice. In the event pricing is not available, or if circumstances dictate, we have the ability to manually audit your freight bill as well.
An important aspect of any freight audit & payment system is integrating data from the customer and data from their transportation providers together in a single environment. nVision Global interfaces with all major ERP and AP systems ensuring integration to your systems is not only possible, but seamless. We are able to take Bill of Lading, Purchase Order or any other type of shipment file that has information in it that we need to match to freight invoices received from your transportation provider and not only match up the different files, but we can also utilize the information in your files for processing the freight invoices in our environment.
nVision Global’s online exception management tools are available for both our Customers and their Transportation Providers and they have been designed to provide a user-friendly, interactive experience to address invoices that require more information and/or approval prior to payment. Any freight invoice that does not pass the audit, has any discrepancies, and/or does not meet specific business rules can automatically be placed on these web portals. Our solution provides transparency and visibility to all parties and ensures that payments are being issued to transportation providers as expeditiously as possible. Managing freight invoice disputes no longer requires endless phone calls and e-mail exchanges or unnecessary delays in freight invoice processing and payment.
Custom Cost Allocation
Critical to a single-source solution is the ability to provide accurate and efficient cost allocation. While the logic to apply cost allocations is customer driven, our solutions excel at analyzing the ambiguity presented on invoices and then merging that information with client-provided reference data, resulting in an automated, accurate and efficient cost allocations.
Additionally, our system is adept at:
Generating split allocations across multiple accounts based on a number of variables including weight, pieces, SKU number, etc.
Providing custom file feeds to customer specific accounting systems
One of the many reasons customers select nVision Global’s freight auditing technologies is our ability to automate cost allocations and produce dramatic productivity gains, as well as improved cost allocation results compared to existing methods.
Transportation Provider Payment
As the most trusted provider in the industry, our freight audit and payment software is designed to monitor all of your negotiated pricing contracts and by doing so, we are able to make sure you not only make your payments on time, but also ensure that you fully utilize your negotiated payment terms.
And unlike many companies in this industry, we are able to make payments in nearly all commonly traded currencies and we issue Non-Commingled payments using our “IN-COUNTRY” Accounts. Our “IN-COUNTRY” Accounts are not common in the industry because not everyone is truly global! Utilizing our “IN-COUNTRY” Accounts, you are able to avoid all the fees that come with currency exchanges, foreign transaction fees and all other fees that banks levy when moving money around the world’s different banking systems. YOU WILL PAY THESE FEES WITH OTHER PROVIDERS!
nVision Global allows customers and their users to customize the freight data that is provided to them in their reporting solutions. They are able to choose the data elements, the format of delivery, how they want to view it (mapping, spreadsheet, interactive widget, etc.), and we allow for the saving and automation of delivery to one or many recipients. We provide enormous quantities of data that are curated and presented through graphs, charts and tables to make it more consumable for even the most untrained user. We also have the ability to process your past business data to help you make the best business decisions today.